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This article originally appeared on
AvePoint.
Data is intangible and can be easily lost. There are many reasons data loss can occur, from simple mis-clicks to sinister network breaches.
Organisations are increasingly facing the issues of data volume and data complexity. This includes data like emails, documents, messages, and more. Being able to efficiently manage and govern this information is important because you need to:
Due to the issues of managing high data volume, ensuring data retention is critical for organisations. To make sure that there is organisational data retention, an Office 365 retention policy must be implemented to protect important information from being lost. Retention policies enable organisations to:
When data is subject to a retention policy, people can continue to edit and work with the data because the content is retained in place in its original location. The retention policy ensures the content is managed in the background until the timeframe for action has been reached. For example, if an organisation has a retention policy for “destroy after 7 years,” this means the content will remain in place and accessible until the 7-year timeframe is reached. At this point the retention action will be taken, and in this case, the data will be destroyed.
An Office 365 retention policy will help you achieve all your data retention goals. Managing content commonly requires two actions:
Without a robust backup solution, companies expose themselves to a multitude of risks. These include having their data held hostage by ransomware, being noncompliant with industry data retention regulations, and receiving hefty fines as a result of new GDPR laws protecting European citizen data.
Organisations can be confused about what they are responsible for and what Microsoft is responsible for within their Office 365 environment. The chart below provides the breakdown of who is responsible for what:
Essentially, Microsoft provides disaster recovery for catastrophic events, like a natural disaster and very small short-term mistakes. Conversely, customers are responsible for protecting and maintaining all their data retention.
3) Common Customer Challenges
Since customers are responsible for all their data retention, issues will likely arise. Common customer challenges for data retention, protection, and access include:
Expedited growth is another common situation organisations face. Organisational growth can escalate so quickly that a drive can’t be stood up quickly enough or adapt quickly enough. Implementing an Office 365 retention policy with Office 365 backup options allows flexibility for organisations as they grow. All of these situations can be covered by partnering with Altiatech as your cloud backup solution provider.
Our Cloud Backup Solution Includes:
Unlimited automated Office 365 backup options for your Microsoft Cloud assets:
Granular restore, in or out of place:
Visibility and control over protected content:
Comprehensive Protection
Office 365 Backup Data Ownership
SLAs on Your Own Terms
How Altiatech can help?
For more information on our Office 365 Backup, or for other Microsoft Office 365 services, please get in touch!